Finance Manager

Fiona plays a crucial role in the organisation balancing cost and efficiency by adopting new technologies while phasing out outdated ones. 
She seeks to enhance visibility in procurement decisions which is crucial for the business striving to achieve increased efficiency and accountability.

Scenario

As a finance manager overseeing the procurement process, I want to ensure that all purchases align with the company’s budget and policies. With a goal to streamlining visibility of procurement and achieving cost savings.

Acceptance criteria

1. Fiscal responsibility

• All procurement decisions must comply with the fiscal requirements.
• Ensure all procurements meet the business requirements, within the budget allocated and without unexpected additional costs for required additional functionality.
• The evaluation team to provide comparative cost analysis against vendor responses and market benchmarks.

2. Financial breakdown

• Access to detailed cost breakdown for all procurement requests.
• Ability to easily report costs that lack justification or details during the vendor evaluation and contract review phase.

3. Payment management

• Vendor payment schedules must align with agreed project milestones and deliverables.
• Proper approval workflows are defined and agreed. All transactions are supported by documentations for auditing purposes.